Job Board

Date Posted Title Company Type Description  
Jul 18, 2024 Executive Assistant ArtWorks Full Time ArtWorks is an equal opportunity employer and is strongly committed to building and retaining a diverse team. We believe in creating an inclusive workplace which harnesses each voice to collectively a Details
Greg Sunderhaus

ArtWorks

greg@artworkscincinnati.org

5133333601

1327 Full Link



Full Time

ArtWorks is an equal opportunity employer and is strongly committed to building and retaining a diverse team. We believe in creating an inclusive workplace which harnesses each voice to collectively advance ArtWorks’ mission. We strongly encourage applications from people of color, persons with disabilities, LGBTQ+ individuals and other marginalized applicants.

 

Job Title: Executive Assistant

Salary Range: $44,000 - $54,000

Job Type: Salary (Exempt)

Location: ArtWorks Administrative Office, 2460 Gilbert Avenue, Cincinnati, OH 45206

Reports to: CEO and Artistic Director

Start date:  ASAP


Job Description

ArtWorks seeks an Executive Assistant to report directly to the CEO, provide executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, coordinates internal events, manages vendor relations, and collects and manages information. This is a demanding and important role for advancing the highest priorities and schedules and deadlines for organizational leadership. The Executive Assistant must be proactive and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, excellent organizational skills and attention to detail, and the ability to determine priorities and maintain a realistic balance among multiple priorities.

 

Key Responsibilities:

Manage CEO’s calendar, inbox, and priorities (45% of time)

  • Daily communication with CEO
  • Coordinate and maintain CEO’s calendar and inbox
  • Prepare CEO for meetings as needed; may include research, assembling and analyzing data, preparing reports, presentations, and documents
  • Represent CEO in office tours and presentations as necessary
  • Prepare and edit correspondence, communications, presentations, and other documents
  • Correspond to and prioritize key inquiries for organizational external outreach
  • Other duties as assigned

 

Board duties (25% of time)

  • Serve as key liaison for the Board of Directors and committees
  • Arrange and schedule Board and committee meetings
  • Record, transcribe, and distribute minutes and other documents for board and committee meetings
  • Create and run PowerPoint presentations for board and committee meetings
  • Manage virtual attendees for board and committee meetings
  • Collect and manage Board files and directory
  • Manage and maintain Board Portal on website
  • Schedule and manage new board member onboarding
  • Manage food orders and dietary restrictions for board meetings and events

 

Leadership Team and meeting support (15% of time)

  • Manage strategic planning documents and timelines
  • Schedule leadership team meetings
  • Record, transcribe, and distribute minutes and other documents for leadership team meetings
  • Create and run PowerPoint presentations for leadership team meetings
  • Manage virtual attendees for leadership team meetings
  • Schedule and plan leadership retreats and additional meetings as needed
  • Manage leadership team shared documents and priorities identified in meetings

 

Office support (10% of time)

  • Schedule all-staff meetings and lunches
  • Manage food orders and dietary restrictions for staff events and CEO meetings
  • Assemble and run PowerPoint presentations at staff meetings as needed

 

Support departmental and organization-wide special events and programs (5% of time)

  • Support office set up and tear down for CEO events and stakeholder visits
  • Support staff and resource scheduling for events
  • Schedule and support planning of annual staff retreat

 

 

Qualifications and experiences:

  • Commitment to ArtWorks’ mission, vision, values, culture and Diversity, Equity, Inclusion, Accessibility & Belonging Plan
  • Demonstrated track record of managing projects
  • 2 years minimum experience as an executive assistant
  • Nonprofit/arts experience a plus
  • Bachelor’s degree a plus.
    • Driver’s license and personal transportation

 

Skills and abilities:

  • Strong time management and organizational skills with a strong attention to detail and deadlines
  • A self-starter with ability to manage time and multiple projects well with minimal oversight
  • Strong people skills and the ability to build relationships
  • Excellent written and oral communications skills
  • Proactively report to CEO on inquiries, project status, raise questions and clarify priorities
  • Expertise in addressing diverse audiences, ensures cultural understanding with a calm, welcoming and clear approach
  • Adhere to ethical behavior and business practices
  • Manage sensitive and confidential information with integrity
  • Anticipate challenges and troubleshoot and present solutions as issues arise
  • Comfortable working with Board of Directors, donors, volunteers, and youth
  • Available for special events, with occasional weekend/evening work as needed
  • Able to work collaboratively with and in support of ArtWorks staff
  • Embraces change and a fast-paced environment with competing deadlines and stakeholders
  • Ability to manage time well, particularly while managing multiple priorities
    • Proficiency with MS Word, Excel, PowerPoint, social platforms and information management systems
Jul 1, 2024 Office Manager Hearing Speech + Deaf Center Full Time Job Posting: Full-Time Office Manager at Hearing Speech + Deaf Center About Us: Hearing Speech + Deaf Center (HSDC) is a leading nonprofit organization dedicated to providing comprehensive services f Details
Human Resources

Hearing Speech + Deaf Center

HR@hearingspeechdeaf.org

513-221-0527

1325 Full Link



Full Time

Job Posting: Full-Time Office Manager at Hearing Speech + Deaf Center

About Us: Hearing Speech + Deaf Center (HSDC) is a leading nonprofit organization dedicated to providing comprehensive services for individuals with hearing and speech impairments. Our mission is to empower individuals and families with successful communication tools and opportunities through advocacy, excellence, and inclusion.

Position Overview: We are seeking an initiative-taking and experienced Office Manager to join our team on a full-time basis. The ideal candidate will have a background in managing operations within a medical office environment, with a strong emphasis on exceptional customer service, effective communication skills, multitasking abilities, and proficiency in insurance verification processes.

Key Responsibilities:

  • Manage daily operations of the office, ensuring smooth and efficient workflow.
  • Coordinate administrative activities, including scheduling appointments, maintaining patient records, and managing correspondence.
  • Oversee front desk operations and provide exceptional customer service to patients and visitors.
  • Conduct insurance verification and authorization processes accurately and efficiently.
  • Collaborate with healthcare providers and support staff to ensure seamless patient care delivery.
  • Monitor inventory of office supplies and equipment, and facilitate maintenance as needed.
  • Manage billing inquiries and resolve patient issues related to administrative matters.
  • Uphold compliance with regulatory standards and organizational policies.

Qualifications:

  • Proven experience, preferably 2 years, as an Office Manager or similar role in a medical office setting.
  • Excellent people skills with a focus on delivering outstanding customer service.
  • Strong organizational and multitasking abilities, with mindfulness.
  • Proficiency in insurance verification procedures and medical billing software (mention specific software if applicable).
  • Effective communication skills, both verbal and written.
  • Ability to work independently and as part of a collaborative team.
  • Understanding of healthcare regulations and compliance requirements.

Benefits:

  • Salary commensurate with experience.
  • Comprehensive benefits package including medical, dental, and vision coverage.
  • Retirement savings plan options (401k or similar).
  • Professional development opportunities and continuing education support.

Application Process: If you meet the above qualifications and are enthusiastic about making a difference in the lives of individuals with hearing and speech impairments, we encourage you to apply. Please submit your resume and a cover letter outlining your relevant experience and why you are interested in joining HSDC to:  HR@hearingspeechdeaf.org

Hearing Speech + Deaf Center is an equal opportunity employer committed to diversity and inclusion in the workplace. We celebrate diversity and encourage individuals from all backgrounds to apply.

Jul 8, 2024 Chief Operating Officer The Crossroads Center Full Time The Crossroads Center is seeking a Chief Operating Officer (COO) who will offer leadership and strategic vision to our organization. The COO will implement operational, managerial, and administrative Details
Melitza Weller

The Crossroads Center

melitza.weller@thecrossroadscenter.org

5134755351

1326 Full Link



Full Time

The Crossroads Center is seeking a Chief Operating Officer (COO) who will offer leadership and strategic vision to our organization. The COO will implement operational, managerial, and administrative procedures, establish reporting structures, and enhance operational controls within the agency. This crucial leadership position is designed to drive results, stimulate growth, and boost the overall efficiency of the corporation.

Perks:

  • Enjoy our inclusive health, dental, and vision insurance plans for you and your family.
  • Receive a competitive salary.
  • Embrace a healthy work-life balance with Paid Time Off.
  • Benefit from company-paid Basic Life Insurance and Long-Term Disability, along with a Voluntary Short-Term Disability option.
  • Save for your future with our 403(b)-retirement savings plan.
  • We foster your career development through ongoing training and development opportunities.
  • Access confidential counseling, legal advice, and more through our Employee Assistance Program (EAP).
  • Take advantage of our Student Loan Forgiveness Program.

What you will do:

  • Manage staff and provide leadership aligning with the agency’s business plan and overall strategic vision.
  • Participate in growing and developing an industry-leading organization for the community we serve as a member of the Executive Leadership Team.
  • Drive operational and financial results, working closely with the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and other key executive team members.
  • Collaborate with the CFO to achieve favorable financial outcomes.
  • Set challenging and realistic goals for growth, performance, and profitability.
  • Lead the development, communication, and implementation of effective growth strategies and processes.
  • Develop effective measurement tools to assess the efficiency and effectiveness of internal and external processes.
  • Provide accurate and timely reports on the operational condition of the agency.
  • Work with direct reports on budgeting, forecasting, and resource allocation.
  • Collaborate with direct reports to create, implement, and roll out plans for operational processes, internal infrastructures, reporting systems, and agency policies designed to foster growth, profitability, and efficiency.
  • Motivate and encourage team members at all levels to excel in their roles.
  • Foster a growth-oriented, positive, and encouraging environment while ensuring team members and management adhere to agency policies, procedures, and guidelines.
  • Support organizational efforts to raise capital, communicate The Crossroads Center brand, and effectively present information to interested parties.
  • Support organization efforts to offer training programs for new and continuing in-service education for clinical personnel.
  • Assess competencies of licensed staff and develop, update, and review clinical protocols and procedures related to patient care, ensuring consistent implementation across The Crossroads Center.
  • Ensure continued adherence to internal and external protocols, policies, and procedures.
  • Ensure medical areas at The Crossroads Center comply with state, federal, and local licensing requirements.
  • Serve as the Compliance Officer and work closely with Human Resources to address any compliance issues when they arise.
  • Perform other duties as assigned.

What you will need:

  • Bachelor’s degree in business or a related field; MBA preferred
  • 5+ years of executive-level operational experience REQUIRED.
  • Experience in Community Behavioral Health a plus. 
  • Clinical Licensure a MUST: LISW or LPCC.
  • A strong focus on budgeting and financial management. 
  • Strong understanding of corporate finance and performance management principles.
  • Outstanding organizational and leadership skills.
  • Excellent communication and public speaking skills.

Physical Requirements:

  • While performing the duties of this job, the employee is regularly required to sit; use hands and fingers; handle or feel; reach with hands and arms; talk; and hear. 
  • The employee is frequently required to walk, balance, stoop, kneel, and/or crouch. (The employee must occasionally lift and/or move up to 15 pounds). 
  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Keyboard data entry required.

Equal Opportunity Employer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.