Overall Function: Provide essential support by organizing, coordinating, and implementing a diverse range of development activities for Camp Joy, with a strong emphasis on enhancing donor relationships, managing database administration, facilitating communications, and overseeing event coordination. Additionally, manage the grant portfolio and maintain effective vendor relationships with the grant writer and funders, in collaboration with the Philanthropy Director. Support the organization's philanthropy committee by documenting meeting minutes and coordinating volunteer efforts for various fundraising initiatives.

Summary of Responsibilities

1. Broad-Based Donor Relationship Management: Develop and strengthen relationships across a broad base of individual and institutional donors to support the department's fundraising efforts. Collaborate with team members to create engagement strategies that resonate with diverse donor segments, ensuring they feel valued and informed about the impact of their contributions. Assist in coordinating donor appreciation initiatives and events to celebrate their support.

2. Grant Portfolio/Vendor Management – Manage the grant portfolio and relationships with vendor grant writers. Set up and participate in funder meetings, ensuring grant funding goals are met. Oversee the grant management process, which includes tracking the pipeline, submitting Letters of Inquiry (LOIs), applications, and reporting. Collaborate with the finance team to create budgets for grant applications.

3. Database Administration: Manage and maintain the donor database, ensuring accuracy and up-to-date information. Monitor data entry processes to support fundraising efforts and facilitate effective donor engagement strategies.

4. External Communications – Assist in creation of Camp Joy/Philanthropy communications (annual report, newsletters, press releases, and news articles). Assist in collaboration with Camp Joy team to coordinate communications initiatives including social media, e-blasts, public relations, and website as needed. Create and maintain mailing lists for specific donor segments to ensure the right messages are communicated efficiently to the correct donors.

5. Donor Events, Meetings, Volunteer Groups – Provide key support of coordination of key events such as Dance for Joy, Harvest Fest, or Sips of Joy. Work closely with team to ensure a world-class donor/constituent experience. Take Minutes at Development Committee Meetings. Coordinate and act as key point person for all volunteer initiatives. Record volunteer hours.

6. Mission Material / Outcomes – Oversee the collection and organization of mission material and outcomes data. Coordinate the gathering of stories, photos/videos, support letters, and testimonies from current and past Camp Joy participants, clients, and donors to communicate about the Camp Joy mission and impact. Initiate an automated process of welcome packets, birthday cards, milestone anniversaries, etc.

7. Culture and Innovation – Model a culture of client focus, collaboration, discipline, continuous improvement, and accountability focused on The Camp Joy Way. Support Camp Joy in continued learning and innovation, focusing on new initiatives to enhance the organization.

Requirements

• Applicant must work a 40-hour week schedule and be flexible at times surrounding events.
• Applicant must be able to carry supplies, etc. of at least 10 lbs., be able to work in an office environment at an outdoor-based non-profit organization.

Qualifications

• 1-2 years’ experience in grant fundraising office, grant writing, or equivalent.
  • Must be organized, service-oriented, have excellent communication skills, ability to multi-task, and great attention to detail.
  • Experience working in a computerized office environment with a team orientation and multifunctional responsibilities. Must have experience with Microsoft Office. Fundraising, CRM, and website software experience preferred. (Blackbaud Raiser’s Edge software)
    •   Applicant must have a valid driver’s license and be insurable under Camp Joy’s policy.

Camp Joy is an equal opportunity employer committed to fostering a diverse, inclusive, and equitable workplace. We welcome and encourage applicants of all backgrounds, experiences, and abilities to apply. We do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

If you require accommodations during the hiring process, please let us know, and we will make reasonable efforts to assist you.

Girl Scouts of Western Ohio, one of the largest Girl Scouts councils in the nation, is seeking a dynamic and strategic financial leader to serve as our Controller. This position will lead our accounting team and oversee the daily financial operations of our organization with responsibility for ensuring accurate financial reporting, sound internal controls and high-fidelity stewardship of our resources. The controller will lead monthly reconciliations, guide annual audit preparation, oversee financial statements and partner with senior leaders to provide clear, actionable insights.

We are looking for a numbers-driven, detail-oriented professional with strong financial acumen and a passion for leading people. The ideal candidate is a proactive coach and collaborator who loves the numbers and the story they tell, an analytical thinker and process improver who brings high energy, accountability, and a commitment to excellence. Experience in the nonprofit sector is a plus and a deep respect for mission-driven work and resource stewardship is a must. The controller reports to the Chief Financial Officer and leads a small team of Accounting Specialists. This role is critical in ensuring the accuracy, transparency and stewardship of our financial resources as we empower girls to become tomorrow’s leaders. If you thrive in a values-based environment and are ready to roll up your sleeves and make a lasting impact, we’d love to hear from you.

 ESSENTIAL FUNCTIONS

• Responsible for the successful operation of all day-to-day department activities, including accounts payable, receivable, general ledger, cash management, grant reporting, contracts administration, 401k and pensions, ICHRA and payroll.
• Responsible for leading and preparing the annual operating and capital budgets.
• Responsible for banking/treasury management relationships, controls, user access and administration as well as cash flow management and investments.
• Establish financial and operating benchmarks, budgets, program monitoring, and reporting standards, forecasting and analysis. Develop and support both short- and long-term financially viable operational strategies that best connect the mission of the organization with financial sustainability.
• Perform and track all financial transactions and ensure compliance with all applicable funding contract terms and conditions using GAAP, perform accounting or tax research, and implement new GAAP or regulatory requirements, responsible for compliance with all federal and state grant requirements.
• Manage the annual audit process and any financial monitoring reviews/audits by the board or regulatory and fiduciary agencies including preparation of reports and documentation requests.
• Ensure compliance with federal and state regulatory agencies and board policies, including annual charitable organization registration where required and quarterly and annual tax filings, including Form 990 and 990T.
• Develop, implement and maintain internal financial controls within department and organization to maximize protection of company assets, policies, procedures, and workflows.
• Oversee and support accounting team with dynamic leadership that creates an environment of trust and productivity.
• Demonstrate financial acumen and contribute recommendations on organizational strategy and financial operations. Responsible for forecasting for long-range strategic plans, budgets, cash flows and reserves.
• Provide quarterly financial reports, forecasts and variance analysis for the executive and senior leadership teams and board of directors.
• Provide comprehensive financial updates to senior leadership team by evaluating, analyzing, and reporting appropriate data points; Guide financial decisions by applying company policies and procedures to current economic landscape.
• Serve as primary liaison to vendors, A/R contacts, banks, audit firm, outside accountants, and regulatory agencies, provide support to troop and service unit financial functions.
• Oversee accounting, payroll, banking, investment and 401(k) systems and compliance. Maximize accounting and financial efficiency through continuous process improvement.
• Participate as an active member of the senior leadership team, contributing to council-wide strategic planning, employee engagement and culture, and other leadership projects.
• Act as department representative for internal and external constituents in the absence of CFO.

• Other duties as assigned.

COMPETENCIES

1. Financial Acumen
2. Technical and Technology Proficiency
3. Leadership and People Management
4. Process Optimization
5. Financial Planning & Analysis
6. Personal Integrity & Professional Conduct
7. Communication Skills

SUPERVISORY RESPONSIBILITY
This position manages a small team of accounting specialists. 

POSITION TYPE/EXPECTED HOURS OF WORK
This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.  This position is eligible for teleworking.

TRAVEL
Travel is primarily within the Council’s jurisdiction (32 counties of western Ohio and southeastern Indiana) during the business day, although some out-of-the-area and overnight travel may be expected.

REQUIRED EDUCATION AND EXPERIENCE

• Ten or more years of professional accounting experience, at least five years as a senior-level accounting or finance manager.
• Strong understanding of banking processes and financial data analysis.
• Strong understanding of and demonstrated experience with GAAP and federal and state grant oversight; exercising sound judgement and financial decision-making.
• Experience in managing payroll, 401k and pensions with focus on streamlining accounting processes.
• Bachelor’s degree (or equivalent) in business, accounting, or related field
• Currently or previously active professional certification, such as CPA (certified public accountant) or masters degree in finance or accounting preferred.
• Excellent computer skills including proficiency in excel and accounting software. Abila experience is a plus.
• Effective oral and written communication skills.

ADDITIONAL ELIGIBILITY QUALIFICATIONS AND REQUIREMENTS

• Must uphold and support Girl Scouts of Western Ohio’s commitment to diversity, equity, inclusion and belonging as codified in our DEI Vision Statement and values, and the Girl Scout Promise and Law.
• Must possess a valid state driver's license, liability insurance and functioning vehicle for work within the Girl Scouts of Western Ohio region.
• Successful completion of fingerprinting and a criminal background check as required by Ohio law.
• Commitment to making a difference in girls’ lives as expressed in the Ends statements; mission and goals for girls, as noted in the Board Policy Manual.
• Must maintain annual or lifetime membership in Girl Scouts at all times and an adult Girl Scout uniform (navy business attire).

BENEFITS  
We value our employees’ time and efforts. The compensation range for this position is $76,000 - 90,000 plus a generous benefits package.

PERKS

• Ability to build your skills and grow your career
• Flexibility for work/life balance
• Opportunity for hybrid teleworking
• Medical, dental, vision, accident, life insurance, and more!
• 401K- 100% company match up to 5% salary
• Annual paid Winter Break from December 25th – January 1st
• 17 days of Vacation Paid Time Off
• 6 days of Sick Paid Time Off
• A high-achieving and fun team with a casual dress code

Plus, we work to maintain the best environment for our employees where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.

Diversity, Equity, Inclusion, and Belonging (DEIB)
We are proud to be an equal opportunity employer dedicated to pursuing and hiring a diverse workforce and are committed to creating an inclusive environment for all. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. GSWO is an EEO/Minority/Female/Disability/Veteran employer.