Job Title: Chief Financial and Administrative Officer

Salary Range: $95,000-$120,000

Job Type: Full-Time Exempt

Location: ArtWorks Offices, 2429 Gilbert Avenue, Cincinnati OH 45206 (Hybrid with 1 Remote Work Day/Week)

Reports to: CEO/Artistic Director

Job Description

ArtWorks seeks a Chief Financial and Administrative Officer (CFAO) to lead financial strategy, and administrative operations (finance, HR, IT facilities compliance) in service of our mission to create community-based public art and career opportunities for artists of all ages.  This role reports directly to the CEO/Artistic Director, with oversight from the Finance Committee of the Board of Directors and ensures stewardship, sustainability and mission alignment for the organization. This role is an important leader to ensure the organization is financially sound, compliant, efficient, and equipped to achieve its mission.

As a strategic partner to the CEO/Artistic Director and a key member of the executive leadership team, the CFAO is responsible for financial management, strategic financial planning, administrative operations, compliance, procurement, and organizational infrastructure. This role ensures financial resources and internal operations effectively support programming and long-term organizational strategy. This role leads initiatives across the organization, creating systems and policies and developing cross-departmental capabilities that foster operational excellence. The CFAO manages a multidisciplinary team of two direct reports, contractors and collaborates closely with the executive leadership team.

Key Responsibilities:

• Financial Strategy and Planning:
  • Lead multi-year financial planning, forecasting and scenario modeling aligned with strategic goals.
  • Provide strategic recommendations to the CEO/Artistic Director and Board regarding financial implications of major initiatives.
  • Oversee long-term budgetary planning and cost management.
  • Operations & Administration (HR, IT, Facilities)
    • Provide leadership over HR, IT, facilities, office operations, and administrative systems.
    • Ensure administrative infrastructure supports efficient and mission-aligned operations.
    • Review, create, and maintain key policies and standard operating procedures; ensure implementation and accountability across departments to achieve organizational goals.
    • Oversee staff policies, performance management systems, and HR compliance and equitable practices promoting a culture that champions diversity, equity, inclusion, and belonging.
    • Oversee IT strategy and collaborate with third party providers for systems selection and optimization and implement tools to streamline workflows, strengthen controls, and improve reporting and collaboration.
    • Oversee facilities leases, maintenance reserve policy, safety protocols and ongoing planned facility needs.  

• Analyze revenues (foundation, sponsorship, individual giving, earned income) and identify areas of growth.
• Financial Management & Reporting:
• Manage all financial operations including budgeting, accounting, audits, financial reporting and compliance.
• Ensure accurate, timely, monthly quarterly and annual financial statements and analyses for internal and external stakeholders.
• Oversee cash flow management to ensure financial stability. Develop and maintain internal controls and financial policies.
• Maintain a documented system of accounting policies and procedures and oversee internal checks and balance across departments to ensure accuracy.
• Track and ensure compliance for restricted and unrestricted funds
• Provide financials for proposal budgets and grant reporting
• Provide consistent review and recovery process for Accounts Receivables
• Compliance, Risk Management & Audit Oversight:
• Ensure compliance with all nonprofit regulatory requirements (IRS filings, GAAP, government grant compliance, audits).
• Identify and manage organizational financial and operational risks.
• Coordinate external audits and manage relationships with auditors and financial partners.
• Conduct annual review of insurance coverage to ensure appropriate liability protection across operations and programs.
• Draft, review and sign material agreements; maintain contract templates for vendors, partners, and grantors, collaborate with external legal counsel as necessary.
• Ensure policy review and oversight of compliance to mitigate organizational risk.
• Budgeting & Resource Allocation
• Lead the annual budgeting process in collaboration with senior leadership and program staff.
• Monitor budget performance and develop corrective action strategies for variances.

Procurement & Vendor Oversight

• Lead procurement strategy, RFPs, negotiations, and performance management for large contracts and vendors (technology partners, insurance carriers, equipment providers, facilities) to achieve quality, cost, and service objectives.

Board Relations & Governance

• Serve as staff lead for the Finance Committee and Talent Leadership committee.
• Prepare all necessary reports, prepare Committee Chairs, align on agenda and provide timely responses to questions from the Board of Directors.
• Recommend strategic decisions to the CEO/Artistic Director and Board of Directors.
• Support Board oversight of financial sustainability.

Cash, Investments & Reserves

• Manage banking relationships, cash flow, investments, and reserve policies.
• Ensure liquidity to support program commitments and growth.
• Review bank reconciliations and provide approvals for ACH transactions and expenditures

Qualifications and experiences:

• Education: B.A. in Accounting, Finance, or related field required; CPA or Master’s degree a plus. Process improvement and/or project management credentials a plus.
• Experience: Minimum 10+ years of progressive professional experience with broad financial, HR, and administrative oversight; 2+ years managing teams.
• Nonprofit Expertise: Past nonprofit experience as board or employee is required. Strong understanding of nonprofit GAAP, grant accounting, and compliance (including audit and 990). Arts sector and government grant experience, a plus.
• Operational Excellence: Proven track record of designing SOPs, KPIs/OKRs, and dashboards; driving continuous improvement, risk mitigation, and change management.
• Systems: Proficiency in Microsoft Office including Excel; working knowledge of QuickBooks. Experience with HRIS/CRM and cloud collaboration tools preferred.
• Governance: Experience working with Boards and committees.
• Availability: Ability to work outside of normal business hours as needed and to modify schedule to ensure presence at after-hour events

Skills and abilities:

• Deep knowledge of nonprofit accounting, tax compliance, grant accounting, and financial analysis.
• Ability to connect financial and operational data to mission impact; skilled in setting priorities, scenario planning, and organizational design.
• Builds effective relationships through formal and informal networks, internally and externally
• Collaborates by building internal and community partnerships with shared objectives
• Champions diversity that recognizes the value of different perspectives and cultures
• Embraces change by adapting approach and demeanor to match the shifting demands of different situations
• Is resourceful in securing and deploying resources effectively and efficiently
• Plans and aligns work to meet commitments aligned with organizational goals
• Communicates effectively in a variety of communication modes – groups, 1-1 and virtual, with leaders, staff, and board.

 VP of Agency Advancement

Are you a passionate fundraising leader who wants to make a major impact on children and families? Do you enjoy mentoring, managing and developing a team? Do you want to find more meaning in your work? If so, 4C for Children could be a great place for you!

As the VP of Agency Advancement, you will provide leadership and oversight of key areas including fundraising, marketing, communications and public relations. This highly visible executive will be responsible for creating and maintaining donor relationships, managing major gifts, cultivating foundation and corporate relationships, launching annual giving campaigns, and driving communication strategies. In this role you will be responsible for managing a team of 5 talented team members. You will report directly to the CEO and serve on the Executive Leadership team.

We are looking for talented people with the following qualifications:

• At least 8 years of fundraising experience including successfully leading major giving campaigns and managing complex donor portfolios.
• Bachelor's degree in communications, marketing, business or related field.
• At least 5 years of supervisory experience is strongly preferred.
• Proven strategic leader who can create and maintain sustainable long-term fundraising processes.
• Excellent verbal and written communication skills.

Why consider 4C as part of your future?

4C for Children is a nonprofit agency that was created to help ensure that all children have quality early learning experiences.  We are the largest local provider of training and technical assistance for childcare providers in the region. More than 100,000 children in our community are impacted every year through our delivery of support and resources to families and childcare providers.

As a member of the 4C team, you will receive a competitive benefits package and enjoy a flexible, casual work environment at our Cincinnati location.  Our standard work week is 37.5 hours, and we work from home on Mondays.  During your first year at 4C, you will earn 16 days of PTO, 12 days of sick time, and enjoy 11 paid holidays.

If this sounds like something you’d enjoy, then please apply today and let’s start getting to know each other. 

THE OPPORTUNITY

• Are you ready to lead an organization into its next phase of growth and community impact?
• Are you committed to supporting teachers and students and inspire hope and a future vision of possibilities for the K-12 student population in Cincinnati and NKY?
• Do you enjoy being the face of an organization with business leaders, school districts, community partners and donors?
• Can you develop and execute strategy with a talented and passionate team and committed Board of Directors?

ABOUT THE COMPANY

Founded in 1997, Crayons to Computers (Crayons) has worked to level the playing field in the classroom by ensuring that teachers can provide their students in need the tools to succeed in school. To date, Crayons has distributed more than $208 million worth of free school supplies, hygiene items, healthy snacks, enhancement and incentive items thanks to our partnerships with sponsoring companies and organizations, including Hubbard’s Cupboards. The need in our community is simply growing. Research has shown that student outcomes are affected by teacher morale and teacher turnover. Crayons learned from their 2025 Educator Survey Impact Report that:

• 96.4% of educators feel a sense of support because of their experience with Crayons. (teacher morale)
• 84.6% agree that because of the supplies they receive from Crayons, they experience joy in teaching more often (teacher morale)
• 85.3% agree that supplies and sense of support they receive from Crayons makes them more likely to continue teaching at a high-need school (teacher turnover)

Today, Crayons focuses on 13 counties in Ohio and Kentucky. Crayons’ distribution strategies are adaptable and responsive to what teacher-shoppers need and include the traditional store, in-school Hubbard’s Cupboard (stocked by Crayons with school supplies, hygiene product and healthy snacks) in 25% of qualifying K-12 schools, online ordering for pickup and delivery (to 25% of K-12 schools) and more. Serving more unique teachers means serving more students and the expansion of online for delivery alongside the Hubbard’s Cupboard expansion has nearly doubled the number of unique teachers served. Further, Crayons continues to collaborate with a range of community partners to improve student outcomes.

WHAT YOU’LL BE DOING

Reporting to the Board of Trustees, the President & CEO is responsible for establishing and implementing strategy called Vision 2030, ensuring that Crayons remains operationally sound, staying on course with mission, and setting the tone and culture for the staff, volunteers, funders, as well as external partners. Mission and fundraising are a top priority for the President & CEO to grow the organization strategically and to engage key stakeholders to achieve greater results. Executing and delivering on the on-going capital campaign is a top priority.

Further, the President & CEO provides leadership over all agency functions with 5 talented direct reports and a total team of 19 and 500+ volunteers. The CEO creates a culture of team development, manages the operating budget and serves as the external face of the organization with partners, sponsors, donors, schools and community.  

Board Relations and Management:

• Create/review/implement the strategic plan for mission-delivery and adjust based on changing priorities at Crayons with approval from the Board of Trustees.
• Serve as staff liaison for all Board of Trustee functions and ensure that members have an opportunity to provide a meaningful contribution of time, talent, and treasure.
• Collaborate with Board of Trustees for governance policies and ensure implementation.
• Provide training for the Board on a range of topics, as needed (to include fundraising).

Philanthropy/Fundraising/Communications/Marketing:

• Create a culture of philanthropy where Board of Trustees and staff understand the importance of connecting people with charitable resources to Crayons’ mission.
• Inherit and execute on the on-going capital campaign to raise funds for program expansion, modernization of facilities and to increase teacher accessibility.
• Work with the Director of Development to set annual fundraising goals and to develop and execute comprehensive development plan with specific measurable goals with an emphasis on growing annual giving and major gifts and planned giving.
• Identify, cultivate, steward, and request funds from major gift donors and prospective donors.
• Collaborate with the Director of Marketing & Communication for all organization functions and to amplify critical messages, share outcomes, promote social media, and position the agency.

Staff Leadership:

• Recruit, hire, evaluate, coach/mentor, hold accountable, and develop all direct reports.
• Lead the team to achieve defined objectives and goals.

Operations/Finance:

• Collaborate with the Chief Financial Officer to ensure a balanced budget, proper operational policies and procedures, and compliance with said policies and procedures. Evaluate budgetary needs of Crayons and the various departments so all have the proper resources to succeed.
• Collaborate with the Chief Programs Officer and Director of Operations to ensure programs align with revenue and mission goals.
• Operate within the confines of the annual operating budget.
• Strategically manage the Endowment/Board-Designated Fund and Working Capital Fund.

Community Connections:

• Serve as the “face” for Crayons with funders, stakeholders, and community leaders
• Create and cultivate connections with other nonprofit leaders who have an interest in Crayons’ mission, looking for opportunities to collaborate.
• Build connections leading to product/in-kind donations.

• Provide support and involvement in The Collective – a national conference of 28 organizations similar to Crayons that shares best practices, provides educational programs to its members, shares and stores product at a separate warehouse, and increases buying power through collective purchasing.
• On occasion, you will provide hands-on support including answering telephones and receiving donations and participate in evening and Saturday ‘shopping days’ for the teachers.

IDEAL CANDIDATE QUALIFICATIONS AND EXPERIENCE

• Demonstrated passion for the organization’s mission
• Strong business acumen, with overall management and P&L responsibility within a nonprofit or business entity
• Experienced and comfortable with being the face of an organization with school districts, community agencies, donors, students, partners, business leaders and a variety of stakeholders to increase awareness and commitment
• Meaningful fundraising success with major gifts, capital campaigns, planned giving and/or foundations
• Robust network of business and community leaders in the region
• 7-10 years of demonstrated and collaborative leadership experience, including experience leading and developing staff
• Experience working with an engaged board

• Excellent written and verbal communication skills, including strong public speaking
• Strong interpersonal skills
• A willingness to wear multiple hats and participate in events, shopping days and fill in when needed
• Comfortable working in small team atmosphere
• Strong computer skills, including proficiency with Word, Excel, and other computer programs related to duties, as well as social media proficiency
• A Bachelor's degree
• Nice, but not required to have experience in logistics, operations or retail experience

KEY PERSONAL ATTRIBUTES

• Possess a passion for Crayons’ mission and hold a belief that education is key to breaking the cycle of poverty.
• Proven track record of results and solid knowledge of the nonprofit sector, fundraising, operations, and staff development.
• Demonstrates experience and success in nonprofit fundraising.
• Strong executive presence with compelling oral and written skills including a proven comfort level with public speaking and presentation development.
• Possesses excellent interpersonal skills; comfort in connecting to all types of stakeholders and able to build authentic, long-term relationships.

THE PAYOFF

• Inherit and be the steward of a reputable, financially sound organization poised for even greater community impact
• Lead an experienced, passionate and talented management team and staff
• Work with a Board that is supportive, engaged, connected and a willing collaborator
• Play a role in creating a more vibrant, equitable and inclusive community

OUR COMMITMENT TO CANDIDATES

Gilman Partners is committed to strengthening leadership teams and elevating talent in our communities—and that means all qualified applicants will receive consideration. You do not have to meet every qualification in this job description to apply. If you’re drawn to the position and believe your experience makes you a good fit, we encourage you to apply.