Job Details

541
Finance Specialist I
Jul 30, 2019
https://www.leadershipcouncil.us/pages/job-board/files/JD-Finance Specialist I - AP-541.docx
YWCA Greater Cincinnati
Part Time
www.ywcacincinnati.org

Job Title:

Finance Specialist I

Revision Date:

July 15, 2019

Incumbent:

 

Department:

Finance

Location:

Cincinnati, OH

FLSA Status:

Nonexempt

Supervisor:

Finance Coordinator

 

 

Supervises:

N/A

 

 

 JOB SUMMARY 

 Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. The Finance Specialist works directly with management staff and interacts with all employees on all finance and equipment matters. The Finance Specialist maintains confidence and protects operations by keeping information confidential.

PRINCIPAL DUTIES & RESPONSIBILITIES

  •  Accounts Payable

-   Record and distribute invoices to appropriate departments.

-   Review and approve invoices entered by staff in online invoicing system.

-   Enter auto-pay invoices monthly.

-   Maintain files and documentation thoroughly and accurately, in accordance with agency policy, ensuring imaging of invoices and supporting documents is complete.

-   Prepare Aged Payables report for Vice President, Finance.

-   Process payments: print checks and enter ACH payments in bank portal.

-   Set up and maintain ACH templates for payments to employees, vendors and contract workers in bank portal.

-   Maintain W-9 forms, including 1099 maintenance, and Certificates of Insurance for vendors.

-   Send tax exemption forms as needed.

-   Reconcile vendor statements to verify charges and payments.

-   Research and resolve vendor statement past due amounts to ensure payments.

-   Maintain vendor files and file check stubs.

-   Assist with month and year end closings.

  • Maintain Shared Printer/Copiers

-   Keep 2nd floor printer stocked with paper.

-   Order & replace paper and toner as needed.

-   Coordinate service calls for repairs.

-   Create monthly report of printer charges.

  • Office Supplies

-   Fill supply requests for all YWCA departments using comparative pricing with approved vendors.

-   Maintain office supply storage room.

-   Create monthly reports on supply charges.

-   Perform yearly inventory.

  • Mailing

-   Order mailing supplies as needed.

-   Create monthly report of mailing charges.

-   Load funds onto postage meter.

  • Additional duties:

-   Attend meetings as necessary.

-   Archive files – prepare for storage according to policy.

-   Assists in pulling check requests, deposits, and other backup for annual financial statement audit and/or other audits upon request.

-   Identify changes/updates that will enhance existing Finance Department operations for efficiency and accuracy and submit to VP Finance for approval.

  1. 2.       Other duties as needed or assigned by the Vice President Finance

  2. 3.       Support to Management, Supervisors, and Staff

  3. 4.       Clerical/General Administrative
  4. ·         Respond to routine emails, phone calls, etc.

This job description is not intended to be all inclusive and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required.

 

QUALIFICATIONS:

Education/Experience

·         High School Diploma or GED; Associates Degree or equivalent from a two- year college or technical school is a plus

·         Microsoft experience, including Excel competency, is required.

·         High degree of accuracy, attention to detail and confidentiality

·         Excellent data entry skills

·         Excellent analytical, problem solving and decision making skills

·         Effective verbal, listening and written communication skills 

Licenses/Credentials/Certifications

·         N/A

Skills/Specialized Knowledge/Abilities 

·         Calm, organized, patient, diplomatic, and confident demeanor in working with staff and vendors

·         Comfort in relating to all levels of management and diversity of personalities

·         Advanced attention to detail and accuracy in all work

·         Intermediate ability to prioritize own wide-ranging work load and work independently

·         Ability to maintain the highest levels of confidentiality regarding business and staff information

·         Intermediate ability to work collaboratively with colleagues and vendors

 WORKING CONDITIONS:

Working Hours/Environment

·         Positions is 25 hours per week; may require additional hours periodically, including evening and weekends depending on business needs

Tools and Equipment Used

·         Personal computer, copier, fax/scanner, phone, and other typical office equipment

Travel

·         Minimal – travel to various work sites in the Greater Cincinnati area

Physical & Mental Demands

·         Frequently required to stand or sit for long periods of time depending on the project

·         Digital dexterity and hand/eye coordination in operation of equipment and machinery

·         Light lifting and carrying of supplies and tools, etc.

·         Ability to speak to and hear employees/clients via phone or in person

·         Body motor skills sufficient to enable incumbent to move around the office environment

·         Additional Mental Requirements: compare, decide, direct, problem solve, analyze, instruct, interpret

 

This job description does not constitute a written or implied contract of employment.  This job description is not intended and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job.  Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.


Contact Details

Angela J Jenkins
YWCA Greater Cincinnati
ajenkins@ywcacin.org
5133612125