Job Details

Development Coordinator
Oct 1, 2020
Jewish Family Services
Full Time


The Development Coordinator is responsible for the oversight and integrity of the donor database, ensuring that the organization is effectively documenting and stewarding all donor contributions, including Create Your Jewish Legacy commitments, in a timely and efficient way. This position is accountable for all database functions including gift processing, acknowledgment, reporting, and donor segmentation. They also ensure all donor data is collected, stored and properly used by all members of the organization. This position contributes to fundraising success by enhancing and implementing donor cultivation and stewardship, providing event support, donor prospecting, assisting with direct mail and email campaigns, assisting with grant compliance, and supporting the work of various committees. The Development Coordinator must be able to anticipate project needs, discern work priorities, meet deadlines, and be willing to work occasional evenings and weekends.


Database Management (50%) 

  • Perform data entry and record management, ensuring accuracy and consistency
  • Manage gift acknowledgement processes, ensuring timely and accurate recognition of all gifts, ideally within 48 hours
  • Pull reports and create custom reports/queries as needed to support the development function
  • Respond to donor inquiries concerning gift history, receipts, and other documentation
  • Analyze fundraising trends/results and provide related analysis
  • Assess needs and provide training and support for all donor database users
  • Work with Finance staff to reconcile financial information between database and Finance Office on a monthly basis
  • Assist in providing documentation for annual audit
  • Make appropriate and timely recommendations on database expansion and/or enhancements to ensure the most effective and efficient use of the system
  • Coordinate and plan for future data conversions/upgrades as needed 

Development Support (30%)

  • Monitor, analyze, and interpret all donations on an ongoing basis, promoting donor retention and enhancing the donor experience
  • Support execution of donor communications by creating and managing targeted mailing/email lists for cultivation, solicitation, and stewardship
  • Support the CEO and Director of Development by incorporating all meeting notes/reminders in donor database.
  • Provide proactive reports on donors, including pledges and financial reports
  • Monitor and track department and grant deadlines
  • Support the cultivation process for the engagement of major donors and other prospects by the CEO, Director of Development, and Board Members.
  • Manage peer-to-peer campaigns/crowdfunding efforts.
  • Support fundraising targets through exceptional follow up, stewardship strategies and customer service
  • Use donor database, wealth screening software, networks, and external sources and publications, to identify and qualify individual and corporate prospects for major and planned gift solicitation
  • Collaborate on annual giving strategy, including calendar of cultivation, solicitation, stewardship and recognition activities of annual donors, and accurate data pulls. 

Event Support (15%)

  • Work closely with the Director of Development and event planning committees in execution of fundraising events. This includes keeping deadlines, tracking sponsorships and benefit fulfillment, identifying and working with venues and external vendors, execution of mailings, management of RSVPs and/or ticket sales, and day of logistics
  • Provide excellent donor and event participant support by answering and providing solutions to questions, concerns and training needs 

Other Tasks (5%)

  • Other duties as assigned, including general support of the activities of the Development Department 


  • Bachelor’s degree preferred
  • 1-2 years of development experience or transferable skills; database management experience preferred
  • Proficiency with Microsoft Office suite and Google products; experience with fundraising databases strongly preferred
  • Excellent verbal and written communication skills
  • Acute attention to detail and excellent organizational skills
  • Ability to work under pressure, prioritize duties and meet deadlines
  • Knowledge of fund development strategies and tactics, including donor cultivation, recognition and stewardship
  • Familiarity with donor research tools and search engines



This position description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in the above position.





Contact Details

Gretchen Cogan
Jewish Family Services