Job Details

Grant Administration Director
Apr 28, 2021 Administration Director 2021-772.docx
YWCA Greater Cincinnati
Full Time

YWCA USA is on a mission to eliminate racism, empower women, stand up for social justice, help families, and strengthen communities. YWCA has been at the forefront of the most pressing social movements for more than 150 years — from voting rights to civil rights, from affordable housing to pay equity, from violence prevention to health care reform. Today, we combine programming and advocacy in order to generate institutional change in three key areas: racial justice and civil rights, empowerment and economic advancement of women and girls, and health and safety of women and girls. YWCA Greater Cincinnati was founded in 1868 and was the fifth YWCA association in the United States.

YWCA Greater Cincinnati is looking for a dedicated, organized and self-motivated candidate to join our team as a Grants Administration Director.


The Grants Administration Director is the lead writer and compliance monitor for YWCA government grant funding and funding from the United Way. The Grants Administration Director manages grants from prospect to fulfillment, tracking and reporting requirements in coordination with Program and Finance staffs.


  • Writes or coordinates the submission of government grant proposals for YWCA programs.
  • Manages (fiscal and programmatic) assigned grant awards in coordination with Program and Finance staffs.
  • Prepares grant closeout and other necessary reports
  • Coordinates programmatic, financial and statistical reporting for YWCA grants.
  • Provides oversight of government grant-related activities after initial award is made, including compliance
  • Researches new funding opportunities for YWCA programs in coordination with Executive management and development staff.
  • Assists with YWCA annual budget process and monthly financial statement preparation as needed.
  • Attends meetings and hearings related to funding sources for YWCA programs.
  • Maintains appropriate financial and statistical records.
  • Networks with state and local coalitions, area agencies and other related organizations for possible joint proposals and/or for information about relevant funding sources.
  • Researches statistical information related to YWCA program areas.
  • Oversight for the development, implementation and management of evaluation tools for YWCA programs, including monthly reporting of programmatic metrics and outcomes.
  • Oversight of training for YWCA Program Directors and staff to utilize data collection, evaluation tools, and grant reporting requirements.
  • Oversight of the evaluation and monitoring of YWCA program outcomes, including data analysis.
  • Manage performance measurement tools and communicate with internal (staff, executives, Board) and external stakeholders on a quarterly basis.
  • Management of System Administrator for YWCA database (train staff on use, confidentiality, and best practices; administer passwords; coordinate updates to programs/reports as needed with software vendor or STEH)
  • Other duties as assigned by the Executive Vice President.

Budget Responsibility

  • Provides information related to government awards as needed to assist with budget preparation

Key Relationships

  • Interacts with Executive Vice President, President/CEO, Vice President of Finance and staff, YWCA program directors, various government entities and community organizations and general public.



  • Master’s degree in related field or the equivalent combination of education and experience.
  • Experience in government funding and grants writing, researching and reporting required.
  • Experience in financial and grant recordkeeping experience preferred.
  • Prior experience with Raiser’s Edge preferred.

Skills/Specialized Knowledge/Abilities

  • Political and social sensitivity
  • Ability to multi-task and work independently.
  • Strong organizational skills including careful attention to detail and ability to meet deadlines, prioritize and manage multiple projects.
  • Adept at process improvement.
  • Ability to utilize data system tracking and reporting functions.
  • Strong research skills and an ability to manage large amounts of information and keep accurate and well-organized records and files.
  • Demonstrated professionalism to successfully work with board level volunteers and high-level donors.
  • Excellent written and verbal communication skills.
  • Ability to work with individuals across the spectrum of gender, race, religion, ethnicity, national origin, sexual orientation and socioeconomic background.
  • Ability to maintain highest confidentiality standards according to social service best practices, including program and/or organizational strategic information, personnel and client information.
  • Ability to reflect the YWCA mission to empower women and eliminate racism in work performance.

This job description does not constitute a written or implied contract of employment. This job description is not intended and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.

The YWCA Greater Cincinnati provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Contact Details

Brooke Warren
YWCA Greater Cincinnati